The automatic translation service DeepL provided by the German company DeepL has gained a reputation for its high translation accuracy.
Human Science is also paying attention to DeepL, and in the following article, we explained about the quality and introduction method.
In previous articles, it has been shown that DeepL has high quality in business emails and medical translations.
"How to implement DeepL automatic translation service in business?"
In this article, we will explain DeepL's confidentiality and security measures by referring to the "DeepL Privacy Policy" . Please refer to the latest version as of April 2021 when this article was written.
Table of Contents
2. Benefits and Precautions of Using Machine Translation
1. What is DeepL Translation?
1-1. Machine translation service now available in Japan since 2020
DeepL Translation is a machine translation service developed by DeepL, a company based in Germany, in 2017. With the addition of Japanese as a supported language in 2020, it has become widely used in Japan. The company's predecessor, Linguee, had a history of providing online dictionary services. Thanks to the use of high-quality data from the past, DeepL Translation is highly praised for its natural and accurate translations compared to other machine translation services.
1-2. Translatable Languages
DeepL Translation currently supports 26 languages as of March 2023. It covers languages from major regions around the world, including countries in Europe and the Americas, making it suitable for use in general business settings. Additionally, from 2020 to 2021, 13 new languages such as Japanese, Chinese, Greek, and Swedish have been added, further improving convenience as the number of supported languages increases.
2. Benefits and Precautions of Using Machine Translation
Here, we will introduce the benefits and points to note when using machine translation.
2-1. Benefits of Using Machine Translation in Business
・Cost Reduction
By not outsourcing translation, it is possible to reduce costs. Recently, many companies offer machine translation services for free, which leads to a reduction in labor costs. Additionally, if you prefer higher accuracy and better services than those offered for free, introducing a paid version may be one of the options.
・Translation can be done immediately as needed
Machine translation also has the advantage of being faster than human translation. The amount of translation a human can do in a day is approximately 1,500 to 2,500 words, but with machine translation, it can be done in a matter of seconds to minutes. The results of the translation can also be checked immediately, making it possible to use for urgent translations.
2-2. Points to Note for Machine Translation
・Clarify the subject of the sentence before translating
When translating from Japanese to a foreign language, it is important to clarify the subject of the original sentence before translating. In comparison to foreign languages, Japanese often conveys the subject without explicitly stating it. However, if the subject is not clarified before translating into a foreign language, there is a high risk of changing the meaning of the sentence. To reduce the risk of mistranslation and save time on revisions, it is recommended to clarify the subject before translating.
・Confirm if the security is fully secured.
Depending on the service, the free version of machine translation may not have full security. It is important to be aware of the possibility of translated data remaining on the service provider's server and the risk of data leakage. As a preventive measure, switching to a paid version during use may also be an option. When selecting a machine translation to use in a business setting, carefully consider which service has high confidentiality.
3. DeepL Security
It is important to consider security when implementing.
While there are many free automatic translation services available on the internet, most of them do not guarantee confidentiality. DeepL is no exception.
First, there are two types of services available on DeepL.
This DeepL translation has the following description. (Translated by our company)
"3. Text and Translation - DeepL Translation (Free Version)
When using our translation service, please only input the text that you wish to be transferred to our server. This text transfer is necessary for us to provide you with translation and services. We will process your text, documents uploaded by you, and their translations for a limited period of time for the training and improvement of our neural network and translation algorithm."
If the customer makes modifications to the translation proposed by our company, these modifications will also be transferred to our server to confirm their accuracy and update the translated text to reflect the customer's changes as needed. In addition, the customer's modifications will be saved for a certain period of time for the purpose of training and improving our translation algorithm.
Please note that our translation service cannot be used for any type of text containing personal information. Thank you for your understanding.
The original text and translated text entered will be reused by DeepL. It is understood that there are significant issues when using DeepL translation to translate business documents containing confidential information.
On the other hand, there is the following description for DeepL Pro. (Translated by our company)
"4. Text and Translation - DeepL Pro
When using DeepL Pro, the text and documents you submit will not be permanently stored, but will be temporarily stored only to the extent necessary for creating and sending translations. After you have received the translated text, all submitted text and documents and their translations will be deleted. When using DeepL Pro, your text will not be used for the purpose of improving our services. For more information, please refer to the DeepL Pro Terms of Use."
Note: Using DeepL Pro for any type of text containing personal data is only permitted if you have entered into a data processing agreement with our company (see section 8.1.3 of the DeepL Pro Terms of Use).
In addition, there is the following description about security. (Translated by our company)
"14. Data Security
Connections to our website and apps are protected by encryption technology that follows the latest standards. The level of protection depends on the encryption supported by your internet browser or mobile device. You can check if individual pages on our website are encrypted and transmitted by looking for a closed lock or key symbol in your browser's status bar. We also have appropriate technical and organizational security measures in place to protect your data from accidental or intentional manipulation, partial or complete loss, destruction by third parties, or unauthorized access. Our security measures are continuously improved in line with technological developments."
Communication is encrypted and confidential information is secured.
By using DeepL Pro, all texts and documents sent and their translations will be deleted, as stated in "4. Text and Translation - DeepL Pro" after the customer receives the translated text. This ensures that confidentiality is maintained on both the communication route and the server.
DeepL Inc. has also prepared a separate page for the privacy policy of DeepL Pro, which is based on the "EU General Data Protection Regulation" (https://www.deepl.com/pro-privacy_info.html).
"With DeepL Pro, text is stored only in random access memory (RAM) and not in persistent storage... Text is not used for training machine learning models."
This is a repetition of the DeepL Privacy Policy, which states that input text and translations will not be saved or reused when using DeepL Pro.
In other words, when translating business documents containing confidential information, the use of DeepL Pro is essential.
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How to introduce the DeepL automatic translation service into your business?
Is the security of automatic translation
okay?
How to use DeepL Pro?
We will either contract with DeepL or introduce an automatic translation tool that works in conjunction with DeepL Pro.
With the AI-powered translation software MTrans for Office, which is integrated with DeepL, you can utilize DeepL without the risk of information leakage through API connections.
MTrans for Office allows for one-click translation of Microsoft Office products (Word, Excel, PowerPoint, Outlook), leading to reduced workload.
Why not try our 14-day free trial to test the quality and usability?
Translate Office with the easy translation software MTrans for Office
If you are already using translation support (CAT) tools such as Memsource or Trados, you can immediately use "DeepL Pro" by contracting our MTrans for Memsource or MTrans for Trados.
What is MTrans for Memsource?
https://www.science.co.jp/nmt/service/memsource.html
What is MTrans for Trados?
https://www.science.co.jp/nmt/service/nmt.html
We will assist you in reviewing translation tasks and introducing translation support tools. If you are considering implementing DeepL and improving your translation workflow, please feel free to consult with us.
MTrans for Office 14-day free trial
MTrans for Office, which can be translated with one click, is a plugin for Microsoft Office products such as Outlook. The supported translation engines are DeepL and Google, and it also has a ChatGPT integration feature.
It has an intuitive interface that can be used immediately without explanation, and as long as you can connect to the internet, all staff members can easily use MTrans to translate Office products, whether they are in Japan or overseas.
With ChatGPT, it has become even more convenient with transcription, rewriting, summarization, proofreading, and dictionary functions.
Related Blogs
How to introduce the DeepL automatic translation service into your business?
Author Information
-
Takeyoshi NakayamaLanguage Solutions Department
Localization Group
Automatic Translation Team Leader- - Over 15 years of experience in translation and review tasks, as well as development and support for automated translation technology.
- ・Technically improve the quality and efficiency of customer and in-house post-edit projects.
- ・JTF Translation Festival, TC Symposium, AAMT, TAUS, LocWorld, and many other presentations in Japan and overseas.
- - Contributed articles on machine translation to "Interpretation and Translation Journal" and "Industrial Translation Perfect Guide" (both published by Icarus Publishing).
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