
- Table of Contents
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- 1. What is an AI Translation Tool?
- 2. Differences from Generative AI Translation
- 3. Mechanisms and Three Types of AI Translation Methods and Their Differences
- 3-1. RBMT (Rule-Based Machine Translation)
- 3-2. SMT (Statistical Machine Translation)
- 3-3. NMT (Neural Machine Translation)
- 4. Advantages and Disadvantages of AI Translation Tools
- 5. Top 5 AI Translation Tools
- 5-1. Google Translate
- 5-2. DeepL
- 5-3. ChatGPT
- 5-4. Microsoft 365
- 5-5. MTrans for Office
- 6. How to Choose an AI Translation Tool
- 7. Summary
1. What is an AI Translation Tool?
AI translation tools are tools that automatically translate languages using artificial intelligence (AI). They utilize technologies such as machine learning, natural language processing, neural networks, and deep learning to translate from one language to another. This facilitates communication and information sharing between different languages.
AI translation became widely known when Google announced the Google Neural Machine Translation (GNMT) in 2016 and began offering it to users. GNMT significantly improved accuracy over the traditional Google Translate service by utilizing deep learning.
Since then, deep learning has been adopted by other companies, leading to the emergence of more fluent automatic translation services like DeepL. In 2020, Google refreshed its neural network and introduced a technology called Transformer. As a result, both speed and accuracy have further improved.
This Transformer technology is used not only for translation but also in generative AI that has gained attention in recent years, such as OpenAI's ChatGPT, Google's Gemini, and Anthropic's Claude.
The basic features of AI translation tools include not only text translation but also file translation such as Word documents, glossaries, and translation memories. By utilizing these features, the translation process becomes more efficient and the accuracy of translations improves.
2. Differences from Generative AI Translation
This section explains generative AI translation and the differences from AI translation.
●What is Generative AI?
Generative AI is a technology where deep learning models trained on large amounts of data automatically generate new content such as text, images, and audio. Unlike traditional search or fixed output, it is characterized by its ability to infer context and create creative expressions from scratch. A representative example, ChatGPT, provides diverse outputs such as answering questions, translation, and summarization while interacting with humans. Its support use cases are expanding in companies for drafting advertising copy, in education for personalized instruction, and in research for hypothesis generation. On the other hand, issues such as misinformation, copyright infringement, and bias exist, so verification and the establishment of guidelines are essential when using it.
●Differences from AI Translation
Traditional AI translation (neural machine translation) generally refers to a bilingual corpus, calculates the probability of phrase correspondences, and selects the most likely words. On the other hand, generative AI translation generates the translated text from scratch by inferring characters and context from the trained data. A representative example, ChatGPT, can simultaneously follow instructions for various styles such as polite language, summarization, and explanations, and can interactively respond to questions about technical terms or unclear points. It also has the strength of inferring nuances and proposing expressions tailored to the reader. However, caution is necessary as it can be influenced by the training data and may produce hallucinations, outputting information that differs from facts.
For more details about generative AI, please see the article below.
"What Are the Risks of Generative AI? Explaining Necessary Measures for Its Use!"
3. Mechanisms and Three Types of AI Translation Methods and Their Differences
We will explain the mechanisms, three types of methods, and their differences in AI translation.
●RBMT (Rule-Based Machine Translation)
RBMT (Rule-Based Machine Translation) is a model that performs translation using dictionaries and grammar rules manually written based on human linguistic knowledge. It has been used since the early days of AI translation. It breaks down the input sentence and reconstructs the corresponding words and structures according to the rules of the target language, making it suitable for fields where technical terms and language structures are stable. On the other hand, it is weak against expressions not covered by the rules, such as colloquial language and new words, and a major challenge is the high cost of adding dictionaries and updating rules.
●SMT (Statistical Machine Translation)
SMT (Statistical Machine Translation) is a model that performs translation by statistically analyzing a large bilingual corpus and learning the correspondence probabilities between the source and target texts. First, the sentence is divided into words or phrases, and a "translation table" is created based on the frequency with which each pair appears simultaneously. Then, a "language model" that rearranges word order is combined to search for the translation with the highest probability. Compared to the traditional rule-based method, where grammar rules are manually designed, SMT has a higher adaptability to unknown expressions, but it has weaknesses in handling expressions not found in the corpus and in grasping long-distance context.
●NMT (Neural Machine Translation)
NMT (Neural Machine Translation) is an AI technology for translating sentences. Unlike the previously mainstream statistical methods, a deep neural network trained on vast amounts of parallel data processes an entire sentence at once while considering the context. As a result, its strength lies in generating smooth translations that naturally preserve word order and expressions.
For more details about machine translation, please see the following article.
"How Machine Translation Works: Literal Type, Free Translation Type, and Neural Translation Explained"
4. Advantages and Disadvantages of AI Translation
Explanation of the advantages and disadvantages of AI translation tools.
<Advantages of AI Translation>
●Cost Reduction and Time Savings through Translation Automation
By utilizing translation automation, it is possible to significantly reduce the costs and time associated with translation. Compared to manual translation work, leveraging translation software and AI allows for efficient document translation. Companies and organizations can perform multilingual translations in a short time while also keeping costs down.
●Improvement of Translation Accuracy
Another advantage of AI translation tools is the improvement in translation accuracy. Compared to traditional machine translation, the number of mistranslations has significantly decreased. Additionally, because AI translation tools learn from vast amounts of data, they can achieve high accuracy in translating specialized terminology and specific fields. Therefore, they are also suitable for translating professional documents and technical terms.
●Support for Multiple Languages
The AI translation tool's ability to support multiple languages is also a benefit. This allows companies to communicate smoothly with overseas branches and customers. It is a very convenient tool for companies aiming for global expansion, as it enables smooth transactions with different language regions. By utilizing the AI translation tool, efficient and accurate translations can be performed, which is expected to greatly contribute to business expansion.
<Disadvantages of AI Translation>
●May Lack Accuracy
There are situations where AI translation lacks accuracy. In sentences containing complex syntax or specialized terminology, the accuracy tends to decrease, leading to misinterpretation of context or selection of meanings that do not fit the context for polysemous words, resulting in mistranslations. In long sentences, some phrases may also be omitted from the translated text.
Additionally, translations of humor, sarcasm, or phrases with culturally nuanced meanings that differ from literal translations often result in unnatural translations.
●Human Review is Necessary
Relying solely on AI translation can result in publishing texts without noticing mistranslations, so human review is necessary. Especially for important documents, checking by professional translators is indispensable.
●Concerns about Security Risks
When using AI translation, it is also necessary to pay attention to data security. Especially when sending confidential documents such as legal or medical records, some services may save the content for learning purposes, and there is a risk that it may appear in third-party translation results through shared models. For these reasons, carefully check the terms of use and settings, and choose tools equipped with encryption and confidentiality functions.
For more details on the disadvantages of AI translation, please see the article below.
"What Are the Disadvantages of AI Translation (Machine Translation)? Explaining How to Overcome Them and Use It Efficiently!"
5. Top 5 AI Translation Tools
Here are 5 automatic translation tools equipped with AI.
Google Translate
Google Translate is a widely used free AI translation service available on computers and smartphones. It supports over 100 languages. File translation is also possible. However, it is not recommended for business use as the input data may be reused for service improvement.
For information about Google Translate, click here.
DeepL
DeepL is a popular automatic translation service known for its high fluency. It features file translation and glossary functions, and it also allows for the specification of casual or polite forms in Japanese translations. Compared to other services, it supports a limited number of languages, with only 30 available, but it does cover the major languages. Recently, a proofreading support service called DeepL Write for English and German has been launched. In DeepL's free plan, the input data is reused for service improvement, but in the paid plan, confidentiality is maintained, making it safe for business use. For more details on DeepL's confidentiality policy, please see the article below.
About DeepL, click here.
"Is confidentiality maintained with DeepL translation? What about security?"
ChatGPT
OpenAI's AI chat service, ChatGPT, can also be used as an AI translation tool. By writing "translate to Japanese" in the chat box and then entering the text to be translated, it will be translated. There are no glossary or formal/informal style specification features, but the translation can be altered based on the instructions in the chat box. For more details on how to use ChatGPT for translation, please see the article below.
How to Use ChatGPT for Translation – Usage Methods and Practical Procedures
Regardless of whether ChatGPT is paid or not, you can change the secondary use of input data from the settings. For more information about ChatGPT's confidentiality policy, please see the article below.
"Will confidentiality be maintained with ChatGPT, Copilot, Gemini, and Claude?"
Microsoft 365
The office applications Word, Excel, PowerPoint, and Outlook are equipped with AI translation features. They support text translation and file translation (Word only). Glossaries and the specification of casual or polite forms cannot be set. Since the input and output data used for automatic translation in any of the applications are not reused, they can be safely used for business purposes. For more details on how to translate in each application, please refer to the blog article below.
Easily translate by integrating ChatGPT with Office products! Introducing methods and benefits.
MTrans for Office
"MTrans for Office," developed by our company Human Science, is an add-in that adds AI translation functions to Word, Excel, PowerPoint, and Outlook. Once this add-in is installed, you can translate documents and email texts directly from each application. You can choose from four translation engines: OpenAI, DeepL, Google, and Microsoft. Since all engines connect via API, input and output data are not reused. You can specify glossaries and casual or polite forms, and by using OpenAI, you can also create English emails and proofread texts in addition to translation. For more details about MTrans for Office, please see the product page below.
Automatic translation software for Office applications: "MTrans for Office"
6. How to Choose an AI Translation Tool
We will explain how to choose AI translation tools.
Google Translate | DeepL (Conventional Language Model) | DeepL (Next-Generation Language Model) | ChatGPT | Microsoft365 | MTrans for Office | |
---|---|---|---|---|---|---|
Translation Accuracy | Excellent | Good | Excellent | Major languages are excellent | Good | Depends on each engine |
Supported Languages | Over 100 languages | 35 languages | 35 languages | Over 50 languages | Over 100 languages | 36 languages |
Cost performance | Excellent | Excellent | Good | Excellent | Good | Excellent |
Functionality and Convenience | Glossary Settings Not Available | Fluent but Many Omissions in Translation | File Translation Not Available | File Translation Not Available | Batch translation possible with Word | File translation available (Office, PDF, images) |
Security measures | Secondary use allowed (if free) |
Secondary use allowed (if free) |
No secondary use | No secondary use (Depending on settings) |
No secondary use | No secondary use |
●Translation Accuracy
The accuracy of AI translation varies by service. In addition to accuracy, the fluency of the translation can also differ. For example, DeepL tends to produce more fluent translations compared to other services. The choice of service depends on whether you prioritize accuracy or fluency. Additionally, whether or not you can use glossary and formal/informal language specification features also affects translation accuracy. If you frequently translate product names or technical terms in your business, it is recommended to choose a service that has a glossary feature to improve the accuracy of translations.
●Supported Languages
Most AI translation services support a wide range of languages and can translate between major languages. If you need to use a minor language for business purposes, you will need to use an AI translation service that supports that language.
●Cost Performance
By using AI translation services, you can significantly reduce costs compared to human translation. However, AI translations may contain errors or omissions, so human revision is necessary. The overall cost of the translation work depends on how much you can reduce this revision work. Therefore, it is important to choose a service with high translation accuracy. Many AI translation services have a fixed monthly or annual fee based on the number of users, with the price per user being around a few thousand yen per month.
●Functionality and Usability
The presence of a glossary is important from a functional perspective. Especially in business contexts where specialized terminology is frequently translated, utilizing a glossary feature can significantly improve translation accuracy and reduce the need for manual corrections. As a result, the overall cost and duration of the translation work can be reduced. Usability varies depending on the situations that require translation. If you often need to translate Word documents, an AI translation service that can translate Word files directly is convenient. It's not only about being multifunctional; having a clear and user-friendly UI is also an important point.
●Level of Security Measures
AI translation services implement thorough security measures to protect user privacy and confidential information. Encryption technology is used during communication, and data storage and access control are strictly managed. AI translation services adhere to high security standards and employ various measures to ensure safety. However, some AI translation services may reuse user data for service improvement. Free services like Google Translate and the free plan of DeepL fall into this category. To prevent information leaks, it is essential to use services or plans that do not involve secondary use of data.
●Availability of Post-Editing Services
More companies are offering post-editing services after AI translation services. Post-editing services involve humans improving the quality of sentences after translation by AI systems, and are useful when the quality of AI translation alone is not sufficient. Our company, Human Science, provides post-editing services. For more details, please see the page below.
7. Summary
AI translation tools are tools that automatically translate languages using artificial intelligence. They utilize technologies such as deep learning to enable translation between different languages. The main benefits include cost reduction and time savings through automation of translation, improved translation accuracy, and support for multiple languages. Representative AI translation tools include Google Translate, DeepL, ChatGPT, Microsoft 365, and MTrans for Office. Key points for choosing a tool are translation accuracy, supported languages, cost performance, functionality and usability, security measures, and the availability of post-editing services. For business use, it is necessary to select services that thoroughly ensure confidentiality.
At Human Science, we offer the add-in software "MTrans for Office," which allows you to use translation engines from OpenAI, Google, and Microsoft to easily translate documents and emails within Office applications such as Word, Excel, PowerPoint, and Outlook.
MTrans for Office offers a 14-day free trial. Please give it a try.
Features of MTrans for Office
① Unlimited number of translatable files and glossaries with a flat-rate system
② One-click translation from Office products!
③ Secure API connection
・For customers who want further enhancements, we also offer SSO, IP restrictions, and more
④ Japanese-language support by a Japanese company
・Support for security check sheets is also available
・Payment by bank transfer is accepted
MTrans for Office is an easy-to-use translation software for Office.